Welcoming a new hire to your team is a very big deal. It’s important to present them with an onboarding packet that contains all the necessary paperwork needed to hit the ground running — but don’t stop there.
Making this packing paperless is a great way to be eco-friendly and it’s easier to send to remote employees. In addition to key documents like direct deposit forms and employee handbooks, your electronic employee onboarding packet should contain items that make the new employee feel welcome and help them get acclimated.
Five Documents to Add to Your Electronic Onboarding Packet
Tell your new employee how excited you are to have them on the team by writing a welcome letter. Briefly highlight a few reasons why you chose them and think they’ll be a great addition to the team. This will make them feel valued from the start because they know you’re a busy person who chose to make time in your day to write this letter.
New Hire Email
Chances are, you sent an email to your team announcing the arrival of a new hire. Include a copy of this in the packet, because it shows the person how excited you are to have them on board. Knowing an email was sent to the group in their honor will make them feel special and eager to be part of such a kind and caring team.
When you’re new to the team, learning names and who does what can be very confusing. Help your new hire out by including an org chart with everyone’s names and job titles, so they can reference it when needed. They’ll appreciate this because no one wants to constantly have to ask these questions.
IT Contact Details
Tech issues are always frustrating, but can be even more of a headache for new hires, if they don’t know who to contact. Instructing them on exactly who to reach out to for which types of problems will make their life easier and less stressful.
New hires don’t know anyone on the team, much less have their contact information. Make it easy for them to reach out to their peers when needed by providing a directory. Include employees’ phone numbers and email addresses, so they can use their preferred mode of communication.
If you always feel like there are not enough hours in the day, consider delegating some of your responsibilities to ECS. We offer back office management services, employee payroll services, and independent contractor compliance solutions for staffing and recruiting firms. to learn more!