For many employees, business travel can be somewhat of a paid vacation, as they get to head out of town on the company tab. However, as company leadership, it’s your job to carefully monitor employees’ travel expenses and constantly search for ways to help cut costs on trips.
Often times, meeting with a client via Skype or attending a webinar instead of an in-class training session just won’t cut it, so business travel is always going to be necessary. Use these tips to refine your company’s travel policy, to ease its impact on your bottom line.
Five Tips to Save Money on Business Travel
Shop Around for the Best Hotel Rates
Booking directly through a hotel chain won’t always get you the cheapest rate, so shop around before making any plans. Sites like Trivago scour the Internet for the lowest prices, to help you get a deal. If you’re planning a last-minute trip, apps like Hotel Tonight are a great resource to score rock bottom deals. Many popular travel sites also have a segment dedicated exclusively to business travel — such as Expedia’s Egencia.
Also, consider hotel alternatives like Airbnb, as these are often much cheaper than hotel rooms.
Book Flights as Early as Possible
In some cases, you may be able to save money booking hotels at the last minute, but not flights. For the most part, it’s always better to buy plane tickets as early as possible, as prices often surge as the travel date approaches.
Don’t Use Fancy Car Services
It’s always nice to be greeted by a hired car at the airport, but this is far from the most economical route. Instead, use a ride-sharing service like Uber or a shuttle to save major cash. When possible, seek hotels with free airport shuttle service to avoid paying any fees at all — besides tipping the driver.
Earn Points with a Rewards Credit Card
If your business credit card doesn’t offer any perks, it’s time to trade it in for one with travel rewards. From earning free airline miles to complimentary nights at hotels, this is the ultimate way to keep business travel expenses to a minimum.
Skip Pricey Hotel Meals
Ordering room service or dining in the hotel restaurant is typically the most convenient option, but definitely not the cheapest. Check out the local fare and save money by stepping outside the confines of the hotel. Additionally, many restaurants offer happy hour specials on food, allowing you to enjoy popular menu items at a fraction of the price.
Whether on the road or in the office, keep business expenses to a minimum by partnering with ECS. We offer cost-effective services to help manage your contract workforce in an efficient and compliant manner, so you can concentrate your business. Contact us today to find out how we can assist your organization!